Staff Support, Form

EOTC Safety Action Plan Form

EOTC – Safety Action Plan SLT sign off:

Summary of trip / event:

Learning Leader in charge: SAP form completed by: Todays date:

Date of trip Number of learners Destination
Departure time Return time Other staff (codes)
Class / Group
What significant things could go wrong? What would cause it to go wrong? How could we prevent it from going wrong? Whose responsibility is it? When/where will it be done? Emergency plan
(This may include BUT not limited to the following possibilities. Add other significant factors relevant to your trip / event in the spaces provided.)

Personal accident or injury

•Person not looking where they are going

•Person falls over

• Person pushing or shoving another

• General carelessness

• Not following rules

• Climbing onto railings / rocks /trees/posts and sculptures

• Falling into barriers around enclosures

• Inappropriate footwear

• Ensure supervision and adherence to rules at all times

• Provide clear and frequent instructions not to climb or attempt to enter enclosures

• Being aware of uneven ground or sections of pathways

• No running

• Being considerate of other public

• Reading Safety notices where relevant.

• Students to wear appropriate footwear

•All supervisors of group.

•Students

•At discussion meeting with entire group before departure.

• Reminders given while at the venue.

• First Aid administered.

• Venue medical emergency procedure followed if injury is moderate or serious.

• Incident report to be completed.

Person is lost or unaccompanied. •Inadequate supervision

• Inadequate supervisor/student ratio

• Persons lack of awareness of risk in such a situation.

• Ensure students are made aware of the risk factors of becoming lost.

• Plan for and enforce appropriate actions of staff and students.

•All supervisors of group. •Students •At discussion meeting with entire group before departure to the venue

• Reminders given while at the venue.

•Contact venue staff

• Notice and description of missing person is communicated throughout the venue who will keep a lookout/help search.

• Description of missing person put over loud speaker if available.

• When located missing person will be returned to supervisor.

Vehicle /person conflict. •Inadequate supervision

• Inadequate supervisor/student ratio

• Persons lack of awareness of risk in such a situation.

•Supervisors and children are made aware of vehicles operating at venue. •All supervisors of group. *Students. •At discussion meeting with entire group before departure to the venue

• Reminders given while at the venue.

•Supervisor notifies venue staff of accident or injury.

• First Aid administered.

• Venue medical emergency procedure followed if injury is moderate or serious

• Incident report to be completed.

Weather related hazards •Lack of adequate protection against: – dehydration – heat – cold – rain – wind – UV radiation. •Visitors must check the weather forecast and ensure every student is suitably protected from the elements, particularly the sun

• Sun block is recommended.

• Locations of sheltered areas around the venue are identified.

•All supervisors of group. • At discussion meeting with entire group before departure to the venue.

• Reminders given while at the venue.

•Supervisor notifies venue staff of person’s condition.

• First aid administered.

• Incident report to be completed.

Person falling ill • Lack of medication

• Pre-existing condition.

•Please ensure that all required medications (for asthma, allergies etc.) are readily at hand and that pre-existing conditions are notified and that provision has been made for this. •All supervisors of group. •Discussed with supervisor prior to arrival at the venue

• As and when necessary upon the arrival of first aid personnel

•Supervisor notifies venue staff of person’s condition.

• First aid administered.

• Incident report to be completed.

Fire. • Deliberate, accidental, careless activity. •Care with use of tools and accelerants

• Care with BBQ and gas bottles

• Reporting suspicious behaviour.

•All supervisors of groups *All venue staff. •As and when utilising tools, facilities and ignition systems around the venue

• As and when suspicious behaviour is reported.

•Venue staff will implement ‘Fire Emergency’ procedure

• All visitors will follow directions of venue staff.

Earthquake/ Natural Disasters. • Natural Process. • Unpreventable. •No designated responsibility. •Following known protocols. •Venue staff implement ‘Earthquake’ procedure

• All visitors to follow directions of venue staff

• Site emergency response plans will be in place.

Special needs not catered for. •Individual needs of visitors (e.g. intellectual, mobility, medical, behavioural) are not acknowledged and/or lack of awareness of these needs. •Supervisors/ staff need to be informed of any students in their care that require and special requirements. •All supervisors of group. •Ensure supervisors have appropriate equipment and are trained to meet individual needs. •Not an emergency situation.
Lack of communication between venue staff and supervising staff. • Lack of radio or mobile phone contact between parties in different areas venue. •Visitors to the venue should bring mobile phones to the venue, fully charged and switched on

• Ensure all phone numbers are circulated to each group.

•All supervisors of group.

• Any accompanying staff to carry phones.

•Incorporated into planning stage

• Discussed at pre visit contact with supervisors / educators

• Discussed with entire group before departure to the venue.

•Supervisors of visiting groups must immediately notify venue staff if they encounter an emergency

• Venue staff will immediately notify visiting supervisors /schools / groups if an emergency occurs.

Traffic hazards on arrival at the venue main entrance. • Inadequate supervision

• Inadequate supervisor/student ratio

• Persons lack of awareness of risk in such a situation

•Bus drop off and pick up zones are located directly in front of the entrance

• A member of staff will meet all buses

• All supervisors of group. • Incorporated into planning stage

• Discussed at pre visit contact with supervisors / educators

• Discussed with entire group before departure to the venue.

•Supervisor immediately notifies venue staff of incident/injury.

• First-aider will attend.

• ‘Medical Emergency’ procedure followed if injury is moderate or serious

• Incident report to be completed.

Other significant factor relevant to trip or event:
Other significant factor relevant to trip or event:
Other significant factor relevant to trip or event:

List of contacts

Name Contact number
Name Contact number
Name Contact number
Name Contact number

Prior To Departure.

Group members requiring special consideration:

Health:

Behaviour:

Other:

Pre – activity checklist

  • Offsite venue contact / visit
  • Transport booked / paid
  • Trip application forms completed & approved
  • Permission slips returned
  • Medical issues gathered, checked & recorded
  • SAP forms (copies to all staff attending, main reception & student reception)
On the day

  • Student list and contacts
  • Roll to attendance officer
  • Medication
  • First Aid kit
  • Mob phones
  • Equipment checklist

 

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Alfriston College

Alfriston College