Staff Support, Form

EOTC Overseas/Overnight Form

Alfriston College

Application for Overseas/Overnight Tour

Section A: Preliminary Approval

To: The Principal and Alfriston College Board of Trustees

I wish to apply for preliminary approval to lead a tour/trip of Alfriston College students.

1 Team/Group/Class:

2 To:

3 Dates:

4 Purpose of the Tour:

5 Proposed number of students:

6 Staff/Adults accompanying the tour:

I have read the requirements for Overseas/Overnight Tours (Form TRP 00/1) and agree to abide by the conditions in this document as stipulated by Alfriston College Board of Trustees.

I will resubmit to Alfriston College Board of Trustees, the application for final approval (reverse side of TRP 00/2) not less than one month for an overnight tour and three months for an overseas tour.

Tour Leader: _________________ Date: ____________

For Alfriston College Board of Trustees Use Only

Preliminary Approval for planning to proceed on the above trip/tour:

granted ◻

not granted ◻

Date:

Chairperson

Alfriston College Board of Trustees

2

Section B Final Approval

1 Team/Group/Class:

2 To:

3 Dates:

4 Departure Time:

5 Number of Students:

6 Staff/Adults accompanying the tour:

……………………………………………………………………………………………….…………….

………………………………………………………………………………………………….………….

7 Emergency contact number(s) for each day of the trip:

……………………………………………………………………………………………………………..

……………………………………………………………………………………………………………..

To: Alfriston College Board of Trustees

I wish to apply for final approval for the above tour. The following Board of Trustee requirements have been adhered to and are attached.

(Please tick the box)

◻ a detailed itinerary of the tour

◻ all students on the tour have signed the permission form (TRP 00/3)

◻ all parents/guardians of students on tour have signed the permission form (TRP 00/4)

◻ all teachers/adults accompanying the tour have signed the permission form (TRP 00/5)

◻ all parents/adults of students on tour have signed the permission form (TRP 00/6)

◻ additional information form (TRP 00/7)

◻ the supervision ratio stipulated in C8 of the Requirements for Overseas/Overnight trips (TRP 00/1) has been met

◻ a RAMS (Risk Analysis and Management System) form

◻ a self-funded budget

I agree that the Board of Trustees reserves the right to withdraw permission or alter tour arrangements in consultation with the tour leader, if in the opinion of the Board of Trustees the welfare and the safety of the staff and/or students are at risk.

Tour Leader: Date:

For Alfriston College Board of Trustees Use Only

Trip documentation checked by BOT Staff Representative ◻ Signed: ______________________

Trip final approval granted ◻

Trip not approved ◻

Chairperson Date:

Alfriston College Board of Trustees

 

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