Learning Community

Attendance Procedures

Attendance Procedures

Regular punctual attendance at school significantly increases learners’ chances of success. It is our collective responsibility to work together to ensure that our learners’ attendance is as good as it can possibly be.

Learning Leaders WILL:

  • Use Kamar to mark roll at the beginning of each lesson accurately.
  • Follow up with home if absence is prolonged / highlights a pattern. (log info on KAMAR)
  • EOTC – list of learners attending must be given to Student Reception prior to leaving school

Amokura WILL:

  • Make contact with each learner’s family and exchange most appropriate contact details to establish the line of communications for ALL non attendance matters.
  • Use Kamar to mark roll at the beginning of each day accurately.
  • Learner attendance for all classes checked at the end of each day. Follow up if necessary.
  • Hold on file medical certificates for one term
  • Follow up all attendance / patterns of absence. (info MUST be logged on Kamar)
  • Refer long term leave requests to Administration Leader

Whānau Leader WILL:

  • Follow up and support Amokura.
  • Follow up on long term absences / patterns of absence referred by Amokura.
  • Utilise the services of the Youth Workers and Guidance and Learning Support in support of attendance monitoring.

Student Reception WILL:

  • Process the lates each morning from the start of lesson 1 classes at Student Reception.
  • Process the signing in and out of learners throughout the day.
  • Refer any attendance matters to Amokura/WLs

Notification System for Absence – an explanation

Alfriston College asks whānau/caregivers to contact their child’s Amokura by 8.30 in the morning if their child is going to be absent from school. This means that, if a learner is absent and the Amokura has not been informed via a text message, telephone call or email, they will contact whānau/caregivers to obtain an explanation for the learner’s absence. (A note on return to school is acceptable but contact in the morning before school is preferable.)

This system has been proven to be highly effective at raising levels of communication in an efficient way between school and home and has been very effective at combating truancy in our school.

This does mean that as well as an increased accountability for learners in terms of their attendance, there is also an increased line of accountability for the school and staff in entering attendance data in a timely and accurate way.

Errors that we make internally will be embarrassing to staff when they contact family and Whānau. Make sure that your attendance is accurate and on time (within 15 minutes of the start of the lesson).

The attendance system is continuously under review and will be constantly revisited with a view to strengthening attendance and achievement.

Ministry guidelines around Attendance Codes via link below…..

Attendance Codes


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Alfriston College

Alfriston College